Meetings don't waste time. The follow-up does.
In many Swiss SMEs, meetings last 30 to 60 minutes.
The follow-up often takes just as long.
Writing minutes. Transferring information into the CRM. Recording tasks.
And two days later, someone still asks:
"What exactly did we decide?"
The problem isn't the meeting.
It's that knowledge gets lost.
This is exactly where structured transcription and automatic summaries come in.
The key points in brief
• SMEs spend 15+ hours per week in meetings
• Follow-up doubles the time spent
• AI reduces the follow-up of a 60-minute meeting to a few minutes
• Structured summaries prevent information loss
• The following 5 workflows can be implemented immediately
Workflow 1: Board meetings without writing work
Board meetings must be documented.
Still, someone often sits and writes everything down.
Here's an easier way:
• Record the meeting (laptop or smartphone)
• Automatic transcription – Swiss German is also made understandable
• Structured summary with decisions and assignments
• Quickly review and finalize
What used to take 60–90 minutes is reduced to 5–10 minutes of review.
Important: AI does not replace responsibility – it just takes over the typing work.
Workflow 2: Construction site reports directly on site
Writing reports after a long day – everyone in construction or field service knows this.
Easier:
• Speak into your smartphone for 2–3 minutes after the appointment:
• What was done, what was noticed, what are the next steps.
• AI automatically creates a structured report from this.
Export – done. Instead of 20–30 minutes per report, you only need a few minutes.
Workflow 3: Weekly meetings that don't fizzle out
Monday morning. 30-minute meeting.
Everyone nods – and by Wednesday no one remembers exactly what was discussed.
With automatic summary:
• Meeting runs as usual
• Recording in the background
• Afterwards: finished summary with tasks
The result:
Everyone has the same knowledge – even those who were absent.
Workflow 4: Customer conversations without information loss
You leave a customer conversation.
Good feeling – but details quickly blur.
What was said about the timeline?
What was the budget?
With transcription:
• Record the conversation
• Summary with needs, figures, and next steps
• Directly transfer into the CRM
After three days, you don't have to guess anymore – you know.
Workflow 5: Standups that are really documented
Daily standups are short – but crucial.
Without documentation, chaos arises right here:
• What was decided yesterday?
• Where are blockers?
• With automatic summary, a history is created over weeks.
Searchable. Clear. Without extra effort.
What all workflows have in common
No bot in the meeting.
No visible "AI is participating" message.
Swiss German is reliably recognized and translated into understandable High German.
And above all: The follow-up happens automatically – no longer manually.
Conclusion
Meetings are rarely the problem. The missing documentation afterwards is.
Those who implement these five workflows not only save time – but also prevent misunderstandings, double coordination, and information loss. And that's what makes the difference in everyday life.
About Meeting Metrics
Meeting Metrics is an AI software from Switzerland that automatically transcribes meetings, summarizes them structurally, and directly creates to-dos from them. All data is processed and stored in Switzerland – without use for model training.
You can test the solution with 5 free transcriptions and see for yourself how much time you save.
